Sophisticated software and face recognition technology combined with advanced scheduling and time management functions.

 

  • Eliminate Paper timesheets and all the administration costs associated with processing and checking these for accuracy.
  • Schedule or not TO schedule planned shifts, the choice is yours. There are options to plan shifts or allow employees to record their attendance selecting where, when and which job they are working. Above all, whichever method is used the hours will be accurate, job identified and Face Recognition to confirm who worked the shift.
  • Payroll Links to most Payroll software such as Sage are available, and in the case of Payroll Bureau Services DutyHours will produce all the required reports for emailing or even allow them limited access to the application to run there own reports.
  • Face Recognition is a powerful deterrent against employees who may be tempted to ask colleagues to book them off early, or indeed book them on shift when they are not present. It is easy to exchange swipe cards  or key fobs or even claim they are lost. Fingerprints are more secure then swipe cards or fobs but are not as reliable as face recognition and will not reveal the identity of any person that may have attempted such a practice, and employees can be sensitive to fingerprint recording. Social media has recently reported how to use another persons finger print to defeat these systems.
  • Check Call system in which members of staff can be required to check in at agreed time intervals, hourly or other periods, to ensure their safety AND GIVE evidence of compliance with attendance regulations. This feature will prove invaluable against false allegations of staff absence during the night and weekends. It also deters but does not eliminate people sleeping on duty.
  • Electronic Visitor Book (which) tracks visitors and their details to Offices and visitors to residents.The actual time of arrival and departure is automatically record together with the details of the Residents. Customers report that the Visitor Book feature is easier to use then writing in a book. The Fire report will actuality identify the numbers and names of Staff, Visitors, and Residents on the premises in the event of a Fire. This information is immediately available using a smart phone or tablet as well as a print out at the touch of a button.
  • Real-time Status Reporting will provide instant details of staff and visitor activity at the premises from any remote location by authorised users. The information changes as staff arrive and depart from the premises.
  • Agency staff identified and confirmed by photographic evidence to accurately calculate the hours worked and therefore hours charged. Photographic evidence can be invaluable if any allegation of wrong doing is made.
  • Validation of employee hours worked against expected or planned shift patterns, and only approved additional hours are paid. Holiday, sickness and other agreed paid absence are controlled and recorded. Paid and Unpaid meal and other breaks are automatically recorded and calculated for payroll purposes. Hours types are calculated for payroll with flexible Pay Rules features that identify and calculate Bank/PUBLIC Holidays, Night and weekend different pay rates including special allowances where they are required.
  • Approval of Shifts outside a  "Window" is a unique way of allowing shift time variations. These are user definable for each shift, giving a tolerance to employees when they book on, off or make check calls. Each shift can be given a window of before and after tolerance.  For example a shift starting at 7am can be recorded as an on time start if arrival is recorded say up to 30 minutes early or 10 minutes late. Outside these hours management can be required to "Approve" the hours worked to ensure only hours planned or authorised are paid.
  • Breaks can be recorded with start and finish times and paid at different rates or may be unpaid automatically.
  • HMRC & CQC requirements can be an administration burden when shift and working hours need to be provided. The new HMRC average weekly hours requirements are used to enable HMRC to determine the entitlement of employee in work benefits. The average working hours for each employee are automatically calculated for this purpose. Any CQC inspection may include employee records of work and staffing levels.